Resources & Bookings for your Society

All the resources you need to run your society are right here:

  • Societies Constitution
  • Promotions & Bookings
  • Finance & Funding
  • GDPR & Risk Assessments


Societies Constitution

Information on processes and rules for societies affiliation, membership and finance:

UWS Societies Constitution

Promotions & Bookings

Promoting your Society Form

The Students' Union can help promote your society and its activities though our website, social media and printed flyers and posters

Please click on this link to submit your request

Society Zoom Meeting Booking Form

You can book the Students' Union Zoom ccount to host online meetings for your society.

  • If you would like help with hosting and facilitating your event, you can request to have a member of the Students’ Union staff attending as a host.
  • Once your event has been booked, you will receive a confirmation email to the address provided.
  • This will include a link to your Zoom event, which you can then share with your society members.

To book your event, please complete this form and email it to the Student Opportunities Coordinator:

Society Room Booking Form

You can book a room for your society in the Students’ Unions or University buildings.

  • All bookings must adhere to strict 2 metre social distancing
  • Room capacities have been reduced to enable this
  • University room bookings have a maximum duration of 1 hour

To book a room please click on this link.

Finance & Funding

Society and Volunteer Expenses Form

To access money in your Society's Bank Account with the Students' Union, complete this Expenses Form and email it to the Student Opportunities Coordinator:

Society Funding Application Form

To apply for additional funding to support your society's activities, complete this Funding Application Form and email it to the Student Opportunities Coordinator:

GDPR & Risk Assessments

GDPR Guidance

How to keep your society members’ personal data safe and stay compliant with GDPR laws: Societies GDPR Guidance

Society Risk Assessment Template

Before organising any in person activities, your society must complete and submit a Risk Assessment to the Student Opportunities Coordinator:

Download this Risk Assessment Template then complete/remove details to ensure it is specific to your society's activity

The Students' Union
Storie Street, Paisley, PA1 2HB
0141 849 4151

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© SAUWS | Charity number: SC049356 (Scotland)